CascadiaStrong Quick Reference Guide
Mailing Address: CascadiaNow!, PO Box 30181, Seattle, WA 98113
Primary Contact: Fiscal Sponsorship Manager Bethany Clochard, email@example.com, 206-249-9985
Tax ID# 47-1954164 WA UBI # 603-434-191
Revenues you receive: All charitable donations, ticket or merchandise sales, or any other revenues received must be received by CN! for deposit into your project fund. Checks must be made out to made out to “CascadiaNow!” and we encourage your project name on the "memo" line. Mail checks and cash to CN! (address above.) Contact firstname.lastname@example.org to link your revenues to our Columbia Bank account, Stripe or PayPal, or with any questions.
Money you spend: All expenses must be included in the original project budget or approved by the CN! board of directors. There are two ways to spend money from your project fund:
Submit an expense request at least three (3) business days in advance. We appreciate as much advance notice as you can give.
Pay an expense out of pocket and submit your receipt using the expense request form. You will be reimbursed for the expense within three (3) business days.
In-Kind Gifts: Any money spent on a project that a project leader does not wish to be (or does not have the funds to be) reimbursed for can be accounted as an in-kind gift. Please send itemized receipts for in-kind gifts to email@example.com.
Responsibilities of Project Leaders: Project Leaders are expected and empowered to coordinate all aspects of their project, including organizing all project activities and raising funds independently to support the project. They are also responsible for:
Completing biannual project reports (CN! staff will will contact you to let you know when your reporting deadline is approaching and provide a reporting template)
Disclosing the relationship between CN! and the project on all published print and digital materials. This public disclosure is required by the IRS and it can be as simple as including wording such as: "a project of CascadiaNow!."
Reporting all revenues and expenses to CN! Any funds received or spent that do not go through CN! are the liability of the person whose name those funds are in. We cannot be responsible for taxes on or activities paid for by monies that are not in our books.
Entering into contracts: As stipulated in our Memo of Understanding, a project may only enter into a legally binding contract with the signature of the CN! Executive Director, CN! Board President, or CN! Board Secretary.
Financial Statements: CN! staff will send you a detailed financial statement at the end of every quarter. Project Leaders may request a financial statement at any time with ten (10) business days' notice, or request an updated project fund balance with three (3) business days' notice: firstname.lastname@example.org
Publicity: Please advise CN! ASAP of any upcoming project events or milestones. The more notice we receive, the more visibility we can lend to your awesome project achievements: email@example.com